| Issue Number | 804 |
|---|---|
| Summary | [Travel tab] Edit text on Hotel Request and Reimbursement Request pages |
| Created | 2023-10-20 10:05:43 |
| Issue Type | Task |
| Submitted By | Shields, Victoria (NIH/NCI) [E] |
| Assigned To | Kline, Bob (NIH/NCI) [C] |
| Status | Closed |
| Resolved | 2023-10-20 10:37:34 |
| Resolution | Fixed |
| Path | /home/bkline/backups/jira/oceebms/issue.364139 |
On the Hotel Request page, please change the text as follows:
If you need to stay overnight to attend a PDQ® Board meeting, please complete and submit this hotel request form. Jacqueline Williams will make your hotel reservation and send the confirmation information to you. Please contact Jacqueline at NCITravel@jbsinternational.com if you have any questions or if you wish to provide hotel rewards information.
You may also print and submit a PDF of the Hotel Request Form.
[Please change the PDF that is linked to “hotel request form” in the previous sentence to the attached hotel request_02_2023 Word document.]
On the Reimbursement Request page, please change the text as follows:
After you attend a meeting in person, please complete this form to request reimbursement for your travel-related expenses. Select the meeting you attended and the dates that you traveled and enter each expense on a separate line.
Receipts are needed for any individual expense over $75.00, and your form cannot be processed until all necessary receipts have been received. Send these receipts to:
JBS International, Inc.
Attn.: Accounting
11200 Rockville Pike, Suite 320
North Bethesda, Maryland 20852
Fax: 301-589-2594
Attn.: Accounting
You may also print and submit a PDF of the Travel Expense Voucher.
You will be paid by check from JBS International, Inc., our travel contractor. They will reimburse you for your travel expenses and pay your $200.00 honorarium within 30 days of receiving your properly completed expense statement and all pertinent receipts.
[Please link the attached PDQ-Travel-Expense-Voucher-revised-10.2023 Word doc to “Travel Expense Voucher” in the sentence above.]hotel request_02_2023.docx
I'm pretty sure the modifications I've made are correct, but please proofread the results carefully. It's probably best to provide the complete file name when requesting a change to a link to a file, including the file name suffix, rather than replacing that suffix with a free-text description of your understanding of what the file type is (for example, "Word doc"). The link to the Travel Expense Voucher was broken until I realized that it actually wasn't a Microsoft Word documents, but was instead a PDF file.
I assume the "hotel request_02_2023.docx" at the end of the instructions for modifying the reimbursement request instructions was just a mistake, right?
The last paragraph on the Reimbursement Request form still needs to be updated ("You will be paid by check from JBS..."). Otherwise, I think everything is correct.
Apologies for the file suffix mistakes. Lesson learned for next time!
I don't know why that hotel request form was attached at the end. I don't think it looked like that when I submitted the form, but maybe I missed it. I clicked the attachment icon and attached both files at the same time after I added all the text, then I hit add (or submit or whatever).
How's it look now?
These changes look great. Thanks!
| File Name | Posted | User |
|---|---|---|
| hotel request_02_2023.docx | 2023-10-20 10:05:35 | Shields, Victoria (NIH/NCI) [E] |
| PDQ-Travel-Expense-Voucher-revised-10.2023.pdf | 2023-10-20 10:05:37 | Shields, Victoria (NIH/NCI) [E] |
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