| Issue Number | 3809 |
|---|---|
| Summary | [Summaries] Changes to Adv Board Correspondence Mailer Response Forms |
| Created | 2014-10-01 09:37:41 |
| Issue Type | Improvement |
| Submitted By | Juthe, Robin (NIH/NCI) [E] |
| Assigned To | Kline, Bob (NIH/NCI) [C] |
| Status | Closed |
| Resolved | 2014-10-02 12:57:46 |
| Resolution | Fixed |
| Path | /home/bkline/backups/jira/ocecdr/issue.138856 |
We'd like to make some changes to the response forms for the following Advisory Board mailers:
Advisory Board Still Interested Letter (CDR720090)
Advisory Board Invitation Letter (CDR424407)
I will attach a document with specific instructions.
Changes in stalled on DEV.
Notes:
FYI, the placeholder for "AUTOMATICALLY FILLED IN DATE ONE MONTH FROM NOW" is @@DATEPLUS1MONTH@@ (I saw that you were using the placeholders elsewhere, so I thought you'd like to know what this one was to avoid all that typing 🙂).
For item 3. in the list of changes for the "still interested" letter, where you have "I am willing to accept ..." the letter actually has "I will continue ...."
Similarly, the invitation letter has "I accept ...." (not "I am willing to accept ....").
On the Still Interested letter response form, could you please place the Board manager's e-mail address in parentheses? See text below.
Please send your response to Victoria Shields by fax (240-276-7679) or e-mail (vshields@mail.nih.gov) by November 16, 2014.
Parens added.
The parens is good, but I noticed another problem with the Still Interested letter.
The second response form is missing the list of summary topics to choose from. Also, the introductory text should all be bold. The last few words are not in bold font. Thanks.
All better (both problems were caused by the same single-character typo - doesn't take much to trip up RTF - or me, it seems 🙂 ).
Verified on DEV. Thanks!
Sharon tested these on QA yesterday. We would like to request a few small changes:
1. AB Still Interested Letter - On the page listing the summary topics, please add a blank line after the heading "Summary Topics for the PDQ Pediatric Treatment Editorial Board" and before the text about choosing topics and sending the list. Please also add the word "topic(s)" (see bold word below, but please don't make it bold in the letter). See example below.
Summary Topics for the PDQ Pediatric Treatment Editorial Board
Please choose 1 or more topic(s) to review. Please send the list of topics you selected to Sharon Quint-Kasner by fax (240-276-7679) or e-mail (squint@mail.nih.gov).
2. AB Still Interested Letter and AB Invitation Letter - There are 2 spaces between the “I am willing to accept … and (Please complete the information below.)” statement. Could you please remove one of these spaces? Thanks.
You asked that the word "topic(s)" not be bold. Are you saying everything else should continue to be bold from "Summary Topics for ..." through the end of the email address? Won't that look a little strange?
Ha, good point! I forgot that the whole sentence was bold. Please keep it bold to match the rest of the text. Thanks!
Also, the current version has a period after the board name (and there are no instructions for deleting it), but the example doesn't. Which is right?
Also, I'm not finding the "I am willing to accept ..." language in any of the advisory board letters (only in two of the editorial board letters). Can you post an example of each (generated using the current software on QA) to this ticket?
Hi Bob,
No period, please.
The exact wording is, "I accept your invitation to become a member..." in the invitation mailer and "I will continue as a member of the..." in the Still Interested mailer.
Thanks,
Robin
Changes installed on QA. Please review.
These changes look good on QA. Thanks!
Verified on stage.
Verified on prod.
| File Name | Posted | User |
|---|---|---|
| List of CDR changes to Adv Board correspondence mailer response forms.doc | 2014-10-01 09:37:42 |
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