CDR Tickets

BZDATETIME::2010-07-16 15:44:33
BZCOMMENTOR::Volker Englisch
BZCOMMENT::1

BZDATETIME::2010-09-08 16:19:11
BZCOMMENTOR::Volker Englisch
BZCOMMENT::2

The following documents need to get updated:

CDR360452 - Copy FOIA Data from FOIA to UNIXSAG Directory
CDR360458 - Create Cancer.gov FOIA Backup Data
CDR360454 - Create FOIA Test/Production DVD
CDR354513 - Extracting FOIA Data
CDR360450 - Test the FOIA Data on File/DVD

BZDATETIME::2010-09-08 16:21:10
BZCOMMENTOR::Volker Englisch
BZCOMMENT::3

The following documents have been updated:

[ ] CDR360452 - Copy FOIA Data from FOIA to UNIXSAG Directory
[X] CDR360458 - Create Cancer.gov FOIA Backup Data
[ ] CDR360454 - Create FOIA Test/Production DVD
[ ] CDR354513 - Extracting FOIA Data
[ ] CDR360450 - Test the FOIA Data on File/DVD

BZDATETIME::2010-09-08 16:49:45
BZCOMMENTOR::Volker Englisch
BZCOMMENT::4

The following documents have been updated:

[ ] CDR360452 - Copy FOIA Data from FOIA to UNIXSAG Directory
[X] CDR360458 - Create Cancer.gov FOIA Backup Data
[ ] CDR360454 - Create FOIA Test/Production DVD
[X] CDR354513 - Extracting FOIA Data
[ ] CDR360450 - Test the FOIA Data on File/DVD

BZDATETIME::2010-09-08 17:06:02
BZCOMMENTOR::Volker Englisch
BZCOMMENT::5

The following documents have been updated:

[X] CDR360452 - [Outdated] Copy FOIA Data from FOIA to UNIXSAG Directory
[X] CDR360458 - Create Cancer.gov FOIA Backup Data
[X] CDR360454 - [Outdated] Create FOIA Test/Production DVD
[X] CDR354513 - Extracting FOIA Data
[X] CDR360450 - [Outdated] Test the FOIA Data on File/DVD

BZDATETIME::2010-09-14 17:34:07
BZCOMMENTOR::Bob Kline
BZCOMMENT::6

I reviewed the documents which aren't obsolete and fixed a couple of typos. As soon as a decision has been made (and documented, including replacing "MSD" as the company responsible for storing the off-site fire copy) as to which group is responsible for creating the archive copies, this issue can be closed.

BZDATETIME::2010-11-29 13:37:21
BZCOMMENTOR::Volker Englisch
BZCOMMENT::7

I had send an email to Ravee on Wednesday asking for a meeting to discuss the FOIA process and storage.

BZDATETIME::2011-05-25 15:33:41
BZCOMMENTOR::Volker Englisch
BZCOMMENT::8

I had talked to Carbie last week and it appears that we will need to change the documentation again due to the changes the ops-team is putting in place in order to back up all of the CDR data.
I'll work with Carbie to document the necessary changes.

BZDATETIME::2011-08-10 18:31:09
BZCOMMENTOR::Volker Englisch
BZCOMMENT::9

I installed DVD burning software on my machine and will start copying the weekly FOIA to create an in-house and a fire-copy of the data sets.

BZDATETIME::2011-08-24 12:31:20
BZCOMMENTOR::Volker Englisch
BZCOMMENT::10

I'm still burning the first set of DVDs.

BZDATETIME::2011-09-30 12:29:33
BZCOMMENTOR::Volker Englisch
BZCOMMENT::11

I created the first set of 70 DVDs. I will need to install the system next to label these DVDs.

BZDATETIME::2011-11-18 14:02:31
BZCOMMENTOR::Volker Englisch
BZCOMMENT::12

Carbie is still trying to find the software to setup the DVD label printer. If we can't find it I will probably dig out the Sharpie and label by hand.

BZDATETIME::2012-02-14 17:39:55
BZCOMMENTOR::Volker Englisch
BZCOMMENT::13

The last comment is long outdated. The label printer has been surplused since nobody had used it in the last two years and without the software to install on a workstation is is worthless.

I need to have a discussion with Lakshmi regarding the future FOIA processes and tasks.

BZDATETIME::2012-09-27 11:41:59
BZCOMMENTOR::Volker Englisch
BZCOMMENT::14

Giving this task its rightful priority.

As part of the move to Shady Grove the FOIA data has been cataloged and it is planned to make all the FOIA data available online and be backed through CBIIT. Mauricio is currently investigating the storage options.

Do we need to nudge Mauricio?

I did that today.

Mauricio is still in contact with the CBIIT team to get the appropriate storage assigned in order to make the data available online.

I keep pinging Mauricio who is working with the storage team to move this along but there's nothing else I can do until those two entities have hashed out everything.
Until that time I'm setting the status to on-hold.

We received information that we will have access to a > 1TB disk drive to store the FOIA data. Currently waiting on CBIIT to provision that drive.

Where do we stand on this, Volker?

Long story. The short version is this:
It was planned to get this disk drive to store the weekly and the past FOIA files and a process would be put in place to have the data automatically backed up. We received the disk drive (but it's too small to hold all of the FOIA data) and nothing has been put in place to automate the process.

I will update the documentation to reflect the current situation and then close the issue rather than waiting for the next phase of the process to be completed.

While I was working on the FOIA request for Margaret I got pretty annoyed trying to find the correct PDQ-C version on the CDs/DVDs stored in our filing cabinets. Many CDs exist in multiple versions and are hard to find, some of the CDs are incorrectly labeled, some of the CDs were not readable anymore and some of the data on the CDs are incorrectly labeled.
I decided to copy all of the PDQ-C data to the FOIA network drive which has the side-effect that the data gets backed up for off-site storage (hopefully).
We now have the PDQ-C data from Apr. 1994 to Dec. 2002 stored under the directory

\\ncifs-p102-n\CDR_FOIA\FOIA_Data-PDQ-C

I have updated the documentation explaining how to create and extract FOIA data. Since Bob and Alan are the only other persons with access to the FOIA network drive they would have to check the documentation for accuracy. The links to the CDR documentation are listed below.

https://cdr.cancer.gov/cgi-bin/cdr/Filter.py?DocId=CDR0000360458&Filter=name:Documentation+Help+Screens+Filter
https://cdr.cancer.gov/cgi-bin/cdr/Filter.py?DocId=CDR0000354513&Filter=name:Documentation+Help+Screens+Filter

Adding Alan as watcher.